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An easy to use and flexible
employee timesheet system that can be fully integrated with the existing
accounting system and coding structures used by your organization. |
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The user interface is
completely web based which means Retain WebTime is ideally suited
for situations where users are located across multiple sites or countries. |
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We specialize in solutions
based on freely available open-source software, this enables us to
offer one of the most cost-effective systems on the market. |
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Integrated web based project
enquiry and reporting. |
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Retain WebTime and Retain
WebExpense are built around the same code base, together they provide
a compact and integrated time and expense tracking system. |
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Simple web based user
interface. |
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Notes and invoice narrative
can be entered against timesheets at both entry and approval stages,
while the information is fresh in the mind.
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The interface has been
designed to minimize the entering of awkward codes by associating
coding information with employees and projects when they are set up.
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Users can maintain their
own portfolio of projects and so minimize time-consuming searches
and speed up timesheet entry.
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Much of the validation
for data entry occurs within the browser, making the user interface
very responsive. |
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Timesheet Enquiry enables
users to query the details of timesheets they have submitted in the
past. |
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Remaining holiday is calculated,
and can be preset to take account of public holidays. |
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The workflow system allows
late or incomplete timesheets, authorizations or corrections to be
chased via email at the click of a button or as a scheduled job. |
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An internal scheduler
means that many regularly occurring functions, such as the sending
of chaser emails, can be automated. |
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With our flexible workgroup
structure, any number of secondary or back-up authorities can be created
to approve timesheets, eliminating disruption to the authorization
process due to absence.
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The ability to represent
the internal structure of an origination by grouping employees and
projects using our system of workgroups and roles means that administrators
can be isolated from projects or employees that are not relevant to
them. |
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Tight integration with
accounting systems means that coding structures only have to be created
in one place, reducing maintenance and the risk of errors. |
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Flexible options for definition
of employee and project records, in some cases these can also be sourced
from existing database systems. In particular, errors during timesheet
and expense entry are minimized by the ability to place fixed analysis
details against project and employee records. |
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Time and material invoices
can be automatically generated where required. |
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Our flexible and customizable
exporting tool allows the transfer of timesheet data to other systems
in an incrementally controlled fashion. |
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Individual projects can
have unique billing and cost rates defined in hours, days or minutes.
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| The system supports multiple currencies throughout: |
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The employees on a project can be costed in differing
currencies. |
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The project itself can be invoiced in the currency
of your choice. |
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A system base currency can be defined as well
as an unlimited number of reporting currencies. |
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Administration overhead
is reduced as re-keying of timesheets and invoice narrative is no
longer required. |
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All the timesheet information
is held in an ODBC compliant database allowing it to be used by a
wide range of SQL based reporting tools such as Impromptu, Vision,
Business Objects, Crystal Reports or our own in-house reporting software.
This means that up to the minute WIP figures can be available at the
click of a button on the corporate intranet, or securely over the
internet. |
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The system uses workgroups
and roles to allow internal organizational structures to be accurately
represented and permitting separate business areas to be isolated.
This minimizes posting errors and allows the system to accurately
reflect and enforce individual responsibilities. |
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Our flexible system of
employee roles and privileges means the functions available to users
can be tightly controlled. This reduces confusion for new users and
enforces security. |
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Accounting periods can
be set around user defined calendar dates, and the system can automatically
split weeks where a period-end does not correspond to a week-end. |
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The system incorporates
a scheduler that can be used to automatically generate data export
files, and optionally distribute them using email or FTP, making low
maintenance, automated integration with existing systems easier. |
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