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Retain WebExpense

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Retain WebExpense

Manage employee expenses over the web.

Retain WebExpense is an employee expense management system with an entirely web based user interface. This means it can be used and administered from any location using nothing more that a web browser. From the ground up, Retain WebExpense has been designed with integration and flexibility in mind. It utilizes Java technology and open SQL standards, this means we can offer solutions based on all the most popular operating systems and databases.

For the company...
•	An easy to use and flexible employee expense system that can be fully integrated with the existing accounting system and coding structures used by your organization.
•	The user interface is completely web based which means Retain WebExpense is ideally suited for situations where users are located across multiple sites or countries.
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For the user...
•	Simple web based user interface.
•	Users are guided through the expense entry process by visible prompts to minimize errors.
•	Notes and invoice narrative can be entered against expense sheets at both entry and approval stages, while the information is fresh in the mind.
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For the manager...
•	An optional approval module allows managers to have control over employee disbursements
•	Employees are automatically emailed notification of rejected expense sheets.
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For the administrator...
•	The workflow system allows late authorizations and corrections to be chased via email at the click of a button.
•	Employee templates can be set up to aid the rapid creation of new employees.
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For the accounts department...
•	Retain WebExpense features a built in expense receipt tracking system that allows one-click chasing of overdue expense receipts via email.
•	The system allows analysis for UK and overseas VAT recovery with customizable dialogues to prompt the user for additional information on any given account. For example, custom dialogues can be set up to record the number of nights stayed in hotels, the destination for flights or a supplier name or VAT number. It is also possible to make the entry of narrative fields mandatory. Click here for a sample report.
•	An administrator 'review' stage can be enabled for expense claims to ensure no coding errors have been made, this is especially important when recovering VAT.
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System requirements

	Microsoft Windows 95, 98, 2000, XP or Windows NT 4 Pentium 133MHz or better 20MB Hard Disk Space At least 32MB of RAM VGA or higher monitor Mouse or other Windows pointing device

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